Common challenges with Power BI and Fabric
Workspace Sprawl
Navigating the sprawl of Fabric and PowerBI workspaces in Microsoft 365 can be challenging. Users and administrators often face cluttered interfaces, scattered information, and difficulty in locating relevant reports and dashboard. This complexity hampers productivity and overview, leading to frustration and inefficiencies in managing digital workspaces.
MOCA365 assists in automating PowerBI and Fabric workspaces, eliminating the growing chaos and confusion within your organization. It provides the necessary tools to enhance the management of your BI workspaces and streamline your PowerBI & Fabric environment through automated maintenance alerts and integrated governance regulations.”
Built-on Governance
Infusing features like Automated Naming conventions, Amplified security, Workspace Ownership, Workspace Retention Automation and much more, MOCA365 infuses governance automatically into the workspaces the users create – whether it is in Power BI or Fabric.
The end result is spending less time managing workspaces and ensuring governance is adhered to throughout the organization.
Automated administration
Administration of PowerBI & Fabric can be a costly and time-consuming task.
As PowerBI & Fabric workspaces are stacking up, organizations struggle to allocate enough resources to go thru all workspaces and ensure they still are relevant and in use.
MOCA365 facilitates simplifying these tasks, perhaps even automating some of them. With an intuitive cockpit overview of all workspaces in your Microsoft 365 environment, you now have a one-point-of-entry approach to maintaining and cleaning up your Microsoft 365 environment. Automated retention policies ensure stale workspaces either are deleted, or owners are requested to review and perhaps archive their workspaces.
This results in only relevant and value-adding workspaces existing, while minimizing time spent maintaining your Microsoft 365 environment.
Key features in MOCA365 Fabric
Self-service portal
MOCA365 comes with a customisable premade SharePoint communication site. From the self-service portal it is possible for end users to request and create workspaces that supports their needs.
Using the self-service portal makes it easier to answer the question: “Which tool when?” by only presenting the relevant options to the end user.
Integrated adoption
The self-service portal has integrated adoption material. It comes with a set of premade information, texts and videos which can be adjusted to your organisation.
It is easy to configure the creation wizards and guide the users safely through the process. User friendly e-mail notifications are predefined with best-practice adoption material.
Rich email notifications
MOCA365 delivers a variety of different email notifications. Most governance tasks have a corresponding email notification. All notifications can be customised without code.
Examples of notifications: “New workspace is created”, “Owners are missing”, “A revision is needed”.
Rich templating functionality
It is possible to configure MOCA365 templates for Fabric and PowerBI.
As an example you can configure how many environments are created when a user request a new Fabric workspace (e.g. prod, test, dev). And you can configure the naming convention as well as which region to use to prevent GDPR issues.
Built in governance and life cycle management
- Detect new workspaces
- Detect deleted and archived workspaces
- Ensure owners (detects and ensures that there are two owners for all workspaces)
- Retention workflow – set unused workspaces to read only and/or delete unused workspaces
Metadata on workspaces
It is possible to configure metadata on workspaces. A typical way to use this functionality is to define metadata for certain types of workspaces and require the user to fill in the metadata when they request a new workspace.
A simple example is to add department and country on all workspaces. Metadata could be requested as part of the creation process, and this information can be used to ensure the workspace is created in the correct region, and costs can be billed to the correct department.,
Support for roles
MOCA365 supports different roles which can be managed in Azure AD.
This makes it possible to have roles with administrative privileges and to limit which workspaces should be visible for end users.
Configurable web parts
MOCA365 comes with two highly configurable web parts. For simple and normal scenarios, the web parts are predefined and do not have to be configured.
However, the web parts make it possible to support more complicated scenarios like bespoke user interface (forms), and bespoke listing of workspaces without making code changes.
Admin interface
From the admin interface, it is possible to modify metadata and ownership of the groups.